Informed Consent

Risks Involved with Events

Exposure During Travel—Airports, airplanes, bus stations, buses, train stations, trains, public transport, gas stations, and rest stops are all places where physical distancing may be challenging, and ventilation may be poor.

FPE: We encourage you to please take this into consideration in planning your travel.

Number and Crowding of People at the Event – Events with more people increase the likelihood of being exposed. The size of the event should be determined based on whether attendees from different households can stay at least 6 feet (2 arm lengths) Physical distancing at events can reduce transmission risk.

FPE has significantly reduced the number of attendees that will be attending this year.

Behavior of Attendees During an Event— Events where people engage in behaviors such as interacting with others from outside their own household, singing, shouting, not maintaining physical distancing, or not wearing masks consistently and correctly, can increase risk.

FPE reminds you that at this time, masks are mandatory at the event.

Promoting Healthy Behaviors that Reduce Spread

FPE staff and volunteers will be temperature checked each morning in a way that is safe and respectful, and in accordance with any applicable privacy and state laws and regulations that are required at the time of the event

Physical (Social) Distancing 

FPE will remind attendees upon arrival to social distance from people who do not live with them if they do not feel comfortable.

FPE discourages attendees and staff from greeting others with physical contact unless they have expressed consent from the other individual(s).  Please ask before assuming.


In light of the continued changes of the pandemic, masks for FPE 2021 are mandatory in all public spaces, classrooms, social areas, vendor areas, and anywhere else where people outside of your group are gathered.

Scene participants in their playspace do not need to wear a mask; but those waiting for equipment and spectators will be required to wear them. Equipment will be spaced out at 6 feet apart.

Presenters will be 6 feet from the class attendees and may remove their mask at their discretion.

We will continue to monitor the pandemic and make changes as recommended. Please check back here often.

Please bring your own mask that completely covers your mouth and nose. Disposable masks will be available at registration and our elves will also have them!

Hand Hygiene and Respiratory Etiquette

We encourage you to wash your hands frequently with soap and water for at least 20 seconds.

If soap and water are not readily available, you can use hand sanitizer and rub your hands until dry. Hand Sanitizer will be placed throughout public areas for your convenience & there will be some at each vendor booth.


Florida Power Exchange (FPE) encourages you to get vaccinated. Due to Florida Laws, we cannot ask for proof of vaccinations however, our communities pride themselves on honor, honesty and integrity. For a vaccination site near you please visit:

Maintaining Healthy Environments

Attendees are strongly encouraged to bring disinfectant wipes with them to wipe down their room for extra peace of mind.

Hotel housekeeping – Your room will be cleaned prior to your arrival and at checkout. The hotel housekeeping staff has not resumed its daily room cleaning schedule but is available if need be. The hotel policy on housekeeping is in accordance with the CDC guidelines set forth for their industry.

Classroom Cleaning – We will be spray sanitizing our classrooms between classes please be patient with us as this is being done.


As usual, we ask that you please wipe down your equipment choice before and after play even if you saw someone clean it prior. Disinfectant wipes will be provided in the playspaces. In order to assist with social distancing, we will be using less furniture than usual however, we will be extending the dungeon time one hour to make up for that.

Maintaining Healthy Operations

Regulatory Awareness

FPE will continue to monitor and be aware of local or state regulatory agency policies related to group gatherings.

Support Coping and Resilience

FPE promotes all staff and attendees to eat healthy foods, exercise, get enough sleep, find time to unwind, and cope with stress.

FPE encourages staff and attendees to talk with people they trust about their concerns and how they are feeling.

Phone References for Assistance: 

  • The national distress hotline:1-800-985-5990, or text TalkWithUs to 66746.
    • The National Domestic Violence Hotline: 1-800-799-7233 and TTY 1-800-787-3224; and
    • The National Suicide Prevention Lifeline: 1-800-273-TALK (8255)

Website for latest COVID-19 information:
Our event is held in Pinellas County, Florida

Latest COVID-19 Restriction News:

Latest Executive order (at time of this posting) from Florida Governor Ron DeSantis regarding COVID-19.

The Covid 19 Pandemic is ever changing.

This is unprecedented.

It is an impossibility for any individual, business, or world agency to know what the status will be months from now.

We will update this page with any majorly significant information as it draws closer to the event.

This document has been created with the restrictions (if any) that are relevant today and will be subject to change as the pandemic does.

CDC website